Module 4 - Google Docs


What is Google Docs?

Google Docs is a free online program that allows users to create documents, spreadsheets, and presentations online and share them with others for collaboration. Educators can share their work with others, collaborate on projects and ideas, and save documents online to access at school or home.

For example - if you were to make a staff newsletter in Microsoft Word, you could upload the .doc file to your Google Docs account, share it with your staff, and even permit them to make changes to that document. There's no software to download and all of your work is stored safely online to be accessed from any computer. You can back up your files so if you lose that precious thumbdrive or have your computer crash, those really important files are waiting for you online in your Google Account including:

  • Google Doc - documents
  • Google Spreadsheets - spreadsheet
  • Google Presentation - slideshows
  • Google Form - online forms and surveys
(taken from Technology Resource Teachers)

Google Documents consists of programs such as: 1) word processing, 2) spreadsheets, 3) presentations, and 4) forms. These programs allow you to complete similar tasks that Microsoft Word, Excel, and PowerPoint allow. The difference between Google Documents and Microsoft products is that Google Documents are saved “in the cloud”--meaning online--versus Microsoft products which are saved on a local media. By having documents saved “on the cloud,” a user can access those documents and create or edit them from any computer whereas Microsoft documents are saved on a local media which needs to be accessible along with the appropriate programs for such files. In this module, you will learn how to use all four applications using Google Docs.

For help on some Google Doc features, go to Google Docs FAQ.